Pharmaceutical Clinical Associates, LLC
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Horsham,
PA
Position Summary
Performs office functions such as setting up and maintaining files; answering calls and e-mails; directing callers to appropriate organizational staff; arranging meetings, conferences and travel; receiving, referring and answering mail. Reviews and prepares documents for distribution within and outside of the organization; provides customer service and answers questions related to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to assignments.
Level of Authority
Provides high levels of customer service; maintains records, compiles reports and information; has a high level of interaction at many organizational levels.
Travel Requirements
Infrequent domestic travel required. Less than 5% of time to local facilities.
Essential Duties & Responsibilities Percentage of Time
1. Provides administrative support to the manager and additional department members such as, telephone coverage, routine correspondence, appointment scheduling, travel arrangements, expense report preparation, mail and fax distribution and development of PowerPoint presentations. Organizing meetings and event planning. 50%
2. Assists with information gathering, report preparation and creation of presentations. 20%
3. Answers questions regarding departmental or general organization information. Refers callers/inquiries to appropriate source for more in-depth questions.
4. Maintains department files; completes required department paperwork; processes invoices, assists with department budget preparation. Audits department files for accuracy and completeness. 15%
5. Follows Teva Safety, Health, and Environmental policies and procedures. 10%
6. Other projects and duties as required/assigned 5%
Experience and Skills:
Position Requirements
Education Required: High School diploma or GED required.
Education Preferred Formal training in office procedures or current software systems is helpful.
Experience Required: Three years related office experience is required.
Experience Preferred: Minimum one year previous related experience in similar department/function
Specialized or Technical Knowledge Licenses, Certifications needed: Strong computer skills in current software programs including Word, Excel, and PowerPoint are required.
Physical Requirements Frequency
1. Able to sit for extended periods of time Frequent
2. Able to use general office and telecommunications equipment Continuous
3. Capable of meeting Teva’s employee attendance requirements Continuous
Performance Competencies
Decision Quality Makes good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience and judgment; Most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; Sought out by others for advice and solutions.
Customer Focus Is dedicated to meeting the expectations and requirements of internal and external customers; Gets first-hand customer information and uses it for improvements in products and services; Acts with the customers in mind; Establishes and maintains effective relationships with customers and gains their trust and respect.
Action Oriented Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; Not fearful of acting with a minimum of planning; Seizes more opportunities than others.
Business Acumen Knows how businesses work; knowledgeable in current and future policies, practices, trends, technology, and information affecting his/her business and organization; Knows the competition; Is aware of how strategies and tactics work in the marketplace.
Ethics & Values Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; Acts in line with those values; Rewards the right values and disapproves of others; Practices what he/she preaches.
Functional/Technical Skills Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Integrity & Trust Is widely trusted; is seen as a direct and truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
Self-Development Is personally committed to and actively works to continuously improve him/herself; Understands that different situations and levels may call for different skills and approaches; works to deploy strengths; Works on compensating for weakness and limits.
Additional Information:
Job Level: Any
Number of Openings: 1
Years of Experience:
Level of Education: High School/GED
Salary: TBD
Starting Date : March 1, 2010
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Pharmaceutical Clinical Associates is always accepting employment inquiries from professionals interested in our opportunites. If you are interested in career opportunities at Pharmaceutical Clinical Associates please use our online resume formto apply. Pharmaceutical Clinical Associates is an Equal Opportunity Employer.
Horsham, PA
Horsham, Pennsylvania
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